PRIVACY POLICY

1. Purpose

This Privacy Policy governs the collection, use, storage, and protection of personal information relating to participants, guardians, studio representatives, and event attendees of the LevelUP Dance Competition.

The organisers of the LevelUP Dance Competition are committed to managing personal information in accordance with Australian privacy principles and best practice event management standards.

2. Information We Collect

We may collect and retain personal information that is reasonably necessary for competition administration, including:

  • Participant and guardian full names

  • Contact details including phone number, email address, and residential address

  • Date of birth and age verification records

  • Studio, school, or organisation affiliation

  • Performance and category information

  • Registration, payment, and transaction records

  • Photographic and video media captured during the event where consent is provided

  • Competition results and scoring records

3. Purpose of Collection and Use

Personal information is collected and used for legitimate operational and business purposes, including:

  • Processing competition registrations and managing entries

  • Verifying eligibility, age divisions, and category placement

  • Communicating schedules, operational updates, and results

  • Event coordination, judging administration, and technical management

  • Marketing, promotion, and publicity relating to the Competition

  • Improving future competition operations and participant experience

4. Photography, Video, and Media Release

By entering the Competition, participants and guardians agree that:

  • Event photos, videos, and recordings may be captured during competition activities.

  • The organisers may use event media for promotional, educational, marketing, and archival purposes across digital, social, and print platforms.

  • Media consent remains in effect unless written withdrawal is submitted prior to the commencement of the Competition.

Where consent is withdrawn, reasonable steps will be taken to comply, however complete removal of previously published material may not always be possible.

5. Disclosure of Personal Information

Personal information will not be sold, rented, traded, or commercially shared.

Information may be disclosed where reasonably necessary for:

  • Compliance with Australian law or regulatory obligations

  • Event operation requirements including venue management, judging services, scoring systems, or technology providers

  • Emergency response or safety management

Third-party service providers engaged by the Competition are required to protect personal information in accordance with applicable privacy obligations.

6. Data Security and Storage

The organisers implement reasonable administrative, technical, and organisational measures to protect personal information from:

  • Loss

  • Misuse

  • Interference

  • Unauthorised access

  • Modification

  • Disclosure

While all reasonable care is taken, the Competition cannot guarantee absolute security of electronic or online data transmission or storage systems.

7. Access, Correction, and Withdrawal Rights

Participants or guardians may request access to or correction of their personal information subject to legal and operational requirements.

Requests must be submitted in writing to the Competition organisers.

The organisers may verify identity before processing information requests.

8. Children’s Privacy and Guardian Consent

The Competition may involve participants under 18 years of age. Personal information relating to minors will only be collected with verifiable guardian consent.

Guardians are responsible for ensuring information provided on behalf of minors is accurate and authorised.

9. Information Retention

Personal information will be retained only for as long as reasonably required to:

  • Operate and administer the Competition

  • Meet accounting, legal, or regulatory obligations

  • Support future event operations where consent has been provided

Data that is no longer required will be securely destroyed or de-identified where practical.

10. Limitation of Liability

To the maximum extent permitted by law, the Competition organisers are not liable for indirect, incidental, or consequential loss arising from participation in the Competition, including but not limited to privacy breaches caused by circumstances outside reasonable control.

11. Policy Updates

This Privacy Policy may be updated at any time. The most current version will be published on the official Competition website.

12. Contact

For privacy enquiries, data access requests, or concerns, please contact the Competition organisers via the contact information provided on the Competition website.